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Archive of the Kong Koan in Batavia

Identifier: ubl209

Scope and Contents

  1. 1. Announcements of the Chinese council meetings, 1879-1911; Proclamations, 1877-1904; Index to the Minutes, 1883
  2. 2. Minutes of the Council Meetings, 1787-1920; Daily Registers 1847-1886; Miscellaneous 1775-1942
  3. 3. Population Registers: Census 1878-1884; Registration of Immigrants 1852-1913; Vaccinations 1872-1875
  4. 4. Ledgers: Miscellaneous 1812-1945; 1901-1931; Journal 1914-1931; Annual Account 1838-1913
  5. 5. Marital Affairs: Marriage Registers 1772-1919; Various Marriage Documents 1761-1916
  6. 6. Cemetery Registers: Various Cemeteries 1811-1935; 1891-1934; Purchase of Graves 1840-1905; Duplicate of Purchase of Graves 1882-1941; Transfer of Graves 1928-1935
  7. 7. Kim Tek Ie Temple: Donations 1900-1907; Furnishings 1875-1886; Account Book 1896
  8. 8. Temple Issues: Balance of Wan Kiap Sie Temple 1871; Collections for Restoration 1890-1907; Collections for Buddhist Temple Construction 1968
  9. 9. Educational Affairs: Various Schools 1939-1949
  10. 10. A Chronicle of Batavia: Kai ba lidai shiji 開吧歷代史紀
  11. 11. Malay/Dutch Documents: Minutes of the Council Meetings 1909-1964; Construction Permits 1933-1941; Demographic Data 1945-1949; Permits and Certificates 1941-1949; Education 1933-1941
  12. 12. Uncatalogued and not scanned Malay/Dutch documents: account books 1932-1963; blueprints of buildings; land rent documents; additional old documents that became isolated from the archives (old marriage documents etc.), etc.


  • 1761-1968
  • Bulk 1774-1949


Conditions Governing Access

No limitations

Conditions Governing Use

The original material and the microfilms can only be consulted with permission from the curator of old Chinese books and manuscripts. The same applies to the uncatalogued and not scanned parts.

Regulations that apply during the use of these materials can be found on the website of Leiden University Library.

Biographical / Historical

The Chinese Council (Kong Koan) of Batavia arose as a representative body of Chinese autonomy under the Dutch authority in the second half of the seventeenth century. This council was responsible for handling minor criminal and civil lawsuits among the Chinese citizens, registration of marriages between the Chinese, and management of the Chinese cemeteries, schools and temples. As a semi-government institution, the Kong Koan was the centre of the Chinese urban society until the beginning of the twentieth century. After the independence of Indonesia, the Kong Koan retained some of its functions, such as administrative office for Chinese burial grounds till the 1970s.


646 Volumes (13 metres; ... volumes; 8 metres [uncatalogued, not scanned])

Language of Materials



Dutch; Flemish


Dit archief bevat de administratieve documenten van de Chinese Raad (de Kong Koan, 吧城公館) in Batavia (Jakarta). De Chinese Raad van Batavia is in de tweede helft van de zeventiende eeuw ontstaan als orgaan van Chinees zelfbestuur onder Nederlands gezag. Deze raad was verantwoordelijk voor de behandeling van civiele rechtszaken en kleine strafzaken van Chinezen, de registratie van huwelijken tussen Chinezen en het beheer van Chinese begraafplaatsen, scholen en tempels.


The archival deposits contain the administrative documents of the Chinese Council (the Kong Koan, 吧城公館) of Batavia (Jakarta). The Chinese Council of Batavia arose as a representative body of Chinese autonomy under Dutch authority in the second half of the seventeenth century. This council was responsible for handling minor criminal and civil lawsuits among the Chinese citizens, registration of marriages between Chinese subjects, and management of the Chinese cemeteries, schools and temples.

Physical Location

Leiden University Library, Special Collections

Other Finding Aids

See the inventory (the Chinese characters are more legible when reading in a larger type; use Ctrl-+ to zoom in and Ctrl-- to zoom out).

A temporary inventory of the items that have not been scanned can be found here.

For publications see Blussé et al. (2001-2010).

Custodial History

The collection was originally kept in the Kong Koan building in Batavia (Jakarta). It was rediscovered in a warehouse in Jakarta in 1995 and entrusted to Leiden University.

Immediate Source of Acquisition

In 2016 the collections of the East Asian Library were transferred to Leiden University Library.


The archive is the only surviving archive of the overseas Chinese community in the Dutch East Indies.


No future additions are to be expected.

Existence and Location of Copies

The scans of the items in the Kong Koan Archive are available in this collection guide; see the inventory. The microfilms are not available anymore.


  • Blussé, Leonard 包樂史, Hou Zhenping 侯真平, Wu Fengbin 吳鳳斌, Nie Dening 聶德寧, Yuan Bingling 袁冰凌, Claudine Salmon 蘇爾夢, Chen Menghong 陳萌紅, Liu Yong 劉勇 jiaozhu 校注 (collated and annotated), 吧城華人公館(吧國公堂)檔案叢書:《公案簿》= Gong An Bu (Minutes of the Board Meetings of the Chinese Council), Vol. 1-13, 2002-2014.
  • Blussé, Leonard and Chen Menghong (eds.), The Archives of the Kong Koan of Batavia, Leiden [etc.] 2003.
  • Chen, Menghong, De Chinese gemeenschap van Batavia, 1843-1865: Een onderzoek naar het Kong Koan-archief, Leiden 2011.
  • 吴凤斌、聂德宁、谢美华 编纂,《雅加达华人婚姻---1772-1919年吧城唐人成婚注册簿》,厦门大学出版社,2010 (Wu Fengbin, Nie Dening, Xie Meihua (compilers), The Chinese Marriages in Jakarta: Marriage Registration of Chinese in Batavia 1772-1919, Xiamen, 2010) (档案资料系列之五,吧城华人公馆《婚姻簿》档案) (Archives & Data Series No. 5)
  • Erkelens, Monique, The Decline of the Chinese Council of Batavia: The Loss of Prestige and Authority of the Traditional Elite amongst the Chinese Community from the End of the Nineteenth Century until 1942. (thesis Leiden 2013).

Processing Information

The archive has been arranged and organised by Wu Fengbin, Chen Menghong and others. In 2001-2003 the archive (except for a part of the account books, 1932-1963) was microfilmed in a project funded by the Dutch conservation programme Metamorfoze. In 2012-2013 Metamorfoze provided a project grant for the scanning of these microfilms. The creation of digital metadata was made possible thanks to additional funding by the Toyota Foundation and The Friends of the Kong Koan Archive Foundation.

Collection guide of the archive of the Kong Koan in Batavia (1761-1968)
Archief van de Kong Koan in Batavia
Chen Menghong, 2013
Language of description
Script of description
Code for undetermined script
Language of description note
Beschrijving is in het Engels.

Revision Statements

  • 27 May 2020: latest update

Repository Details

Part of the Leiden University Libraries Archives & Collections Repository

Witte Singel 27
Leiden 2311 BG Netherlands
+31 71 527 2857